Privacy Policy

Institution Name: St. Xavier's School, Alipurduar
Website: https://stxaviersalipurduar.com
Contact Email: sxsalipurduar@gmail.com
Effective Date: 9th July, 2025

1. Introduction

St. Xavier's School, Alipurduar is committed to safeguarding the privacy of our students, parents, staff, and website visitors. This Privacy Policy outlines how we collect, use, and protect the personal data you provide when using our website, particularly the online fee payment and contact forms.

By using the website, you consent to the data practices described in this policy. This policy is in compliance with applicable Indian data protection laws, including the Information Technology Act, 2000 and its amendments.

2. Data Controller

The data controller responsible for your personal data is:

St. Xavier's School, Alipurduar
Uttar Panialguri, P.O. Majherdabri, Alipurduar, West Bengal - 736123
Email: sxsalipurduar@gmail.com

3. Information We Collect

When you visit our website or interact with our services, we may collect the following types of information:

A. Personal Data Provided by You

• Full name of student and parent/guardian

• Contact information (email address, phone number)

• Address (residential, city, state)

• Student ID, class, and section

• Aadhaar number (if submitted voluntarily)

• Payment-related details (amount, transaction ID, bank/UPI ID)

B. Automatically Collected Information (Device Information)

• IP address

• Browser type and version

• Time zone and location data

• Pages visited and time spent

• Referring URLs or search terms

• Cookies and usage data

This information is referred to collectively as "Personal Data".

4. Purpose of Collecting Your Data

We collect and process personal data for the following purposes:

• To facilitate and confirm school fee payments

• To communicate important school announcements

• To manage student records efficiently

• To issue receipts and academic documents

• To prevent fraudulent transactions or unauthorized access

• To analyze traffic and improve user experience

We will not use your data for any unrelated purposes without your consent.

5. Legal Basis for Processing

As per Indian law, we collect and process data on the following legal grounds:

• Consent: When you voluntarily fill out a form or make a payment

• Contractual Obligation: For fee processing and administrative services

• Legal Compliance: For disclosures to government bodies, boards, or tax authorities

• Legitimate Interest: To ensure secure and efficient school operations

6. Sharing of Data

We do not sell or rent your personal data to third parties. We may share your data only under the following circumstances:

• With government bodies or examination boards (e.g., ICSE, ISC) when legally required

• With banks and payment processors to complete your online transactions

• With school-authorized IT vendors for website security and maintenance

All third-party service providers are required to follow strict confidentiality obligations and comply with data protection standards.

7. Cookies and Tracking Technologies

Our website may use cookies to:

• Remember user preferences

• Enable secure login and session handling

• Monitor website traffic and user behavior

You can choose to disable cookies in your browser settings, though some features may not function as intended.

8. Data Storage and Security

Your data is stored securely on school-owned servers or secure cloud services. We implement appropriate technical and organizational measures to safeguard personal information, including:

• SSL encryption

• Role-based access control

• Routine security audits and data backups

Despite these precautions, no system can guarantee absolute security. Users are advised to exercise caution and avoid sharing passwords or sensitive data on public networks.

9. Retention of Data

We retain your personal data only as long as necessary to fulfill the purposes for which it was collected, or as required by applicable laws and regulations. Student financial records may be retained for up to 7 years for accounting and audit purposes.

10. Your Rights Under Indian Law

You have the right to:

• Request access to the personal data we hold about you

• Request correction of incorrect or incomplete data

• Withdraw consent where applicable

• Lodge a complaint with school authorities regarding data misuse

To exercise any of the above rights, please email us at sxsalipurduar@gmail.com.

11. Data Transfer Outside India

As of now, we do not intentionally transfer your data outside India. If such transfer becomes necessary (e.g., for cloud storage services), we will ensure that appropriate safeguards are in place to protect your data.

12. Links to External Websites

Our website may contain links to third-party websites (e.g., payment gateways, academic boards). We are not responsible for the content or privacy practices of these sites. Users are advised to read their privacy policies before submitting any data.

13. Children’s Privacy

While the website may collect data about students (minors), this is done with the consent and supervision of parents/guardians. We do not knowingly collect data from children without appropriate consent.

14. Updates to This Policy

This Privacy Policy may be updated from time to time to reflect changes in legal requirements or school operations. Updates will be posted on our website. We encourage you to review this policy regularly.

15. Contact Information

If you have any questions or concerns regarding this Privacy Policy or how we handle your data, please contact:

St. Xavier’s School, Alipurduar

• Office: +91 95476 23713

• Principal: +91 95475 55125

• Administrator: +91 70472 84599

• E-mail: sxsalipurduar@gmail.com

• Website: www.stxaviersalipurduar.com