Privacy Policy
Institution Name: St. Xavier's School, Alipurduar
Website: https://stxaviersalipurduar.com
Contact Email: sxsalipurduar@gmail.com
Effective Date: 9th July, 2025
1. Introduction
St. Xavier's School, Alipurduar is committed to safeguarding the privacy of our students, parents, staff, and website visitors. This Privacy Policy outlines how we collect, use, and protect the personal data you provide when using our website, particularly the online fee payment and contact forms.
By using the website, you consent to the data practices described in this policy. This policy is in compliance with applicable Indian data protection laws, including the Information Technology Act, 2000 and its amendments.
2. Data Controller
The data controller responsible for your personal data is:
St. Xavier's School, Alipurduar
Uttar Panialguri, P.O. Majherdabri, Alipurduar, West Bengal - 736123
Email: sxsalipurduar@gmail.com
3. Information We Collect
When you visit our website or interact with our services, we may collect the following types of information:
A. Personal Data Provided by You
Full name of student and parent/guardian
Contact information (email address, phone number)
Address (residential, city, state)
Student ID, class, and section
Aadhaar number (if submitted voluntarily)
Payment-related details (amount, transaction ID, bank/UPI ID)
B. Automatically Collected Information (Device Information)
IP address
Browser type and version
Time zone and location data
Pages visited and time spent
Referring URLs or search terms
Cookies and usage data
This information is referred to collectively as "Personal Data".
4. Purpose of Collecting Your Data
We collect and process personal data for the following purposes:
To facilitate and confirm school fee payments
To communicate important school announcements
To manage student records efficiently
To issue receipts and academic documents
To prevent fraudulent transactions or unauthorized access
To analyze traffic and improve user experience
We will not use your data for any unrelated purposes without your consent.
5. Legal Basis for Processing
As per Indian law, we collect and process data on the following legal grounds:
Consent: When you voluntarily fill out a form or make a payment
Contractual Obligation: For fee processing and administrative services
Legal Compliance: For disclosures to government bodies, boards, or tax authorities
Legitimate Interest: To ensure secure and efficient school operations
6. Sharing of Data
We do not sell or rent your personal data to third parties. We may share your data only under the following circumstances:
With government bodies or examination boards (e.g., ICSE, ISC) when legally required
With banks and payment processors to complete your online transactions
With school-authorized IT vendors for website security and maintenance
All third-party service providers are required to follow strict confidentiality obligations and comply with data protection standards.
7. Cookies and Tracking Technologies
Our website may use cookies to:
Remember user preferences
Enable secure login and session handling
Monitor website traffic and user behavior
You can choose to disable cookies in your browser settings, though some features may not function as intended.
8. Data Storage and Security
Your data is stored securely on school-owned servers or secure cloud services. We implement appropriate technical and organizational measures to safeguard personal information, including:
SSL encryption
Role-based access control
Routine security audits and data backups
Despite these precautions, no system can guarantee absolute security. Users are advised to exercise caution and avoid sharing passwords or sensitive data on public networks.
9. Retention of Data
We retain your personal data only as long as necessary to fulfill the purposes for which it was collected, or as required by applicable laws and regulations. Student financial records may be retained for up to 7 years for accounting and audit purposes.
10. Your Rights Under Indian Law
You have the right to:
Request access to the personal data we hold about you
Request correction of incorrect or incomplete data
Withdraw consent where applicable
Lodge a complaint with school authorities regarding data misuse
To exercise any of the above rights, please email us at sxsalipurduar@gmail.com.
11. Data Transfer Outside India
As of now, we do not intentionally transfer your data outside India. If such transfer becomes necessary (e.g., for cloud storage services), we will ensure that appropriate safeguards are in place to protect your data.
12. Links to External Websites
Our website may contain links to third-party websites (e.g., payment gateways, academic boards). We are not responsible for the content or privacy practices of these sites. Users are advised to read their privacy policies before submitting any data.
13. Children’s Privacy
While the website may collect data about students (minors), this is done with the consent and supervision of parents/guardians. We do not knowingly collect data from children without appropriate consent.
14. Updates to This Policy
This Privacy Policy may be updated from time to time to reflect changes in legal requirements or school operations. Updates will be posted on our website. We encourage you to review this policy regularly.
15. Contact Information
If you have any questions or concerns regarding this Privacy Policy or how we handle your data, please contact:
St. Xavier’s School, Alipurduar
Office: +91 95476 23713
Principal: +91 95475 55125
Administrator: +91 70472 84599
E-mail: sxsalipurduar@gmail.com
Website: www.stxaviersalipurduar.com
Address
Uttar Panialguri, P.O. Majherdabri, Alipurduar, West Bengal - 736123 CISCE Affiliation Code: WB 398 | U-DISE CODE: 19220214601
Contacts
Office: +91 95476 23713
Principal: +91 95475 55125
Administrator: +91 70472 84599
E-mail: sxsalipurduar@gmail.com
Website: www.stxaviersalipurduar.com
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